Through our subsidiary company VAT Fiscal Representatives Holland BV, we provide fiscal representation for companies that are established inside and outside the European Union. As outlined below, fiscal representation brings some major advantages for these companies concerning their VAT obligations.

Advantages of fiscal representation
VAT is an important issue for companies that are established outside the European Union. If a product enters the Netherlands or another European country, the product needs to be cleared by Customs. Depending on the product, duties have to be paid. On top of this, it is obligatory to pay VAT (6 or 19 %, depending on the product). Import duties are non refundable, but VAT can be reclaimed by the Dutch Tax Authorities.

The reclamation procedure for foreign companies is as follows.
Firstly, the foreign company needs to register and to obtain a Dutch VAT registration number. Once registered, the company will receive quarterly VAT return forms. After filing in the return forms quarterly, the fiscal authorities check the refund. When the assessment is positive, the fiscal authorities make up a decree for refund and the money will be received in about two weeks after the decree. Between the payment of VAT on import and refund is a time leap of usually 3 to 6 months.

The reclamation procedure can be avoided by making use of a fiscal representative. With the appointment of a fiscal representative, the VAT on import is levelled in the return forms that are made up by the fiscal representative. This way of acting entails the major benefit that VAT on import does not have to be paid in advance. For the company, this means that the amount of 6 or 19 % VAT does not need to be financed. On top of this, goods can be stored and distributed from the Netherlands to other entrepreneurs (in or outside the European Union) under 0% VAT.

Our services
As fiscal representative, VAT Fiscal Representatives Holland BV keeps a separate Dutch VAT record for each of her clients and is able to take care of the appointment of VAT Fiscal Representative Holland BV as fiscal representative, the registration procedure as well as assistance with the periodical fiscal obligations of the represented company.

I. VAT-registration / appointment as fiscal representative
To be appointed as fiscal representative, we take care of the following procedure:

1.	We apply for a VAT-registration for the company with the Tax authorities for foreign companies in Heerlen (NL).
2.	After having issued the VAT number, the Tax authorities will transfer the file to the Rotterdam Tax inspector, who is competent for our firm.
3.	The Tax authorities will determine the amount of a bank guarantee that needs to be provided by our firm and (back-to-back) to the represented company or directly from the foreign company to the Dutch Tax authorities.
4.	The license to act as fiscal representative, as well as the Art. 23 VAT-import license will only be issued after the bank guarantees have been put into place.
5.	We are able to draw the bank guarantee, and make an estimation of its expected amount.

II. Periodical fiscal obligations
After the registration and the appointment as fiscal representative is completed, we are able to take care of the following matters:

1.	The quarterly Netherlands VAT return (which could become monthly in some events). This includes the declaration of importations into the EU (in The Netherlands), the sales and the deduction of Netherlands VAT charged on costs. The filing of the return must be done within a month after the quarter has ended. This also regards a payment of VAT if any VAT needs to be paid.
2.	The quarterly EU Sales Listing (which could become monthly in some events). The Listing includes all intra-EU sales listed per customer's VAT-number. The Listing must be filed within one month following the respective quarter.
3.	The monthly Intrastat return. Intrastat is a statistical return reporting on intra-EU sales, which must be filed if intra-EU sales and/or EU acquisitions/purchases exceed a threshold amount of € 900.000 per year. Intrastat returns must be filed within ten working days following the respective month. The estate will be sent to the Central Bureau of Statistics, where the information is used as substructure of European Union politics in different areas (trading, monetary and customs politics) and for the determination of the share of EU corresponding to each EU Member State.

VAT Fiscal Representatives Holland B.V. has a very good reputation with the Dutch Tax Authorities and is very keen in keeping that reputation. Large companies in different countries, including the USA, Brazil, Romania, Finland, Malta and Germany, are already represented by VAT Fiscal Representatives Holland B.V. and it is our pleasure to represent these clients to their satisfaction.

Necessary documents
In order to file the VAT declarations, we will need the following documentation:

- A copy of the import documentation;
- A copy of the incoming invoices;
- A copy of the sales invoices;
- A copy of the transport documents relating to the intra-EU transportations.

Prices and contact
With the listed documents, we are able to provide our services to your satisfaction. Our services are provided at very competitive prices. Please don’t hesitate to contact us for a substantiated offer, or in case further questions arise.