VAT Fiscal Representatives Holland BV
Through our subsidiary VAT Fiscal Representatives Holland BV we provide fiscal representation for foreign companies established both within and outside of the EU.
VAT Fiscal Representatives Holland BV has an excellent reputation with the Dutch Tax Authorities and is eager to keep this reputation. Our clients include internationally operating companies established in the United States, Brazil, Romania, Finland and Germany.
As a fiscal representative, VAT Fiscal Representatives Holland BV maintains a separate VAT registration for each of its clients. It also takes care of the procedure for its appointment as a company’s fiscal representative, and handles the periodic obligations of the represented company: submission of the VAT and Intrastat returns, on time and correctly completed.
The registration procedure/ appointment as fiscal representative
When VAT Fiscal Representatives Holland BV is appointed as the fiscal representative, we take care of the registration procedure. On behalf of the client (a company established outside the Netherlands) we apply to the Dutch Tax Authorities’ “Department of International Issues” in Heerlen for a VAT registration. When a VAT number has been allocated to the company, the Dutch Tax Authorities transfers the file to the tax inspector in Rotterdam who is authorised for VAT Fiscal Representatives Holland BV. A bank guarantee will then have to be provided for the Dutch Tax Authorities. As your fiscal representative we can deal with the arrangements for provision of the bank guarantee, and can make an advance estimate of the amount to be covered by that bank guarantee. The licence to act as the fiscal representative and the “Article 23 VAT import permit” will normally be issued by the Dutch Tax Authorities as soon as the bank guarantee has been provided.
Periodic tax obligations
When the company has been registered and VAT Fiscal Representatives Holland BV has been appointed as the fiscal representative, our duties comprise the following actions:
- Periodic submission of VAT returns:
Every quarter a VAT return must be submitted. The VAT return consists of a declaration of imports into the EU (via the Netherlands), sales and Dutch VAT charged on costs (input tax). In principle, the return must be submitted within one month after the end of a quarter. Often, returns must be submitted monthly.
- Compiling of quarterly EU Sales Lists:
This list shows all intra-EU sales transaction for each foreign VAT number. In principle,the list must be submitted within one month after the end of the quarter concerned. Often, lists must be submitted monthly.
- Monthly submission of Intrastat returns:
Intrastat is a system that is used to collect statistical data about intra-EU trade. Intrastat returns must be submitted if intra-EU sales and/or intra-EU acquisitions exceed the amount of € 900,000 per year. Intrastat returns must be submitted within 10 working days after the end of the month concerned. The return will then be sent electronically to Statistics Netherlands (in Dutch: CBS).